Person Numbers (Other than Relinquishment)

Policy

All person numbers are assigned to individuals by the CalWIN system. The two digit person number will be unique to an individual within a case and will be used by MEDS. Person numbers are assigned sequentially as an individual is added to a case. (For example: if Mom is added to the case first, her person number will be 01, if child is added second, child's person number will be 02, and so on. Person numbers are specific to a case but will no longer have any inherent meaning.

Person Number assignments are no longer the responsibility of a CST.

Person Number Assignments

Person numbers in CalWIN do not have the same significance that they had in CDS. The two digit person number will be unique to an individual within a case and will be used by MEDS. Person numbers are assigned sequentially as an individual is added to a case. (For example: if Mom is added to the case first, her person number will be 01, if child is added second, child's person number will be 02, and so on). After person numbers 01, 02, and 03 are assigned, CalWIN will assign a new person that is added to the case, the next available person number which would be 04.

• Person Number assignments are no longer the responsibility of a CST.
• Person numbers are specific to a case but will no longer have any inherent meaning.

Note: In CDS person number assignments for adults were person number series #01-09. Person number assignments for children were person number series #11-29. In CalWIN, this logic no longer applies.

Note: When a Minor Consent individual applies for minor consent services and is issued a Minor Consent case number, the system will assign Person Number 01 to the individual. It is no longer necessary to assign Person Number 55 to a minor consent individual in order to identify them as minor consent.

Exception: Foster Care cases (See Section 47.20).

Reassignment of Recorded Person Numbers on the Medi-Cal Eligibility Data System (MEDS) Network

The interface between CDS and MEDS occurred via the 14 digit MEDS ID. After the implementation of CalWIN, the interface between CalWIN and MEDS will occur via the Client Index Number (CIN).

Conversion will create a cross-reference containing the old and new Person Numbers to facilitate updates to the interfacing systems.

Note: After Conversion is completed, CalWIN will submit interface changes to MEDS to update the Case Number and Person Number on the MEDS record. MEDS will not issue a new BIC card as a result of this transaction.

Minor Consent Procedures

A New CWIN is always created when establishing an initial Minor Consent Case in CalWIN. This rule applies regardless of whether the minor has an existing CWIN in any other case, i.e., minor is receiving Medi-Cal and/or CalWORKs or CalFresh in their parent's or guardian's case.

The following must occur when establishing a Minor Consent Case:

• If individual who is applying for minor consent services cannot be positively matched to a previous minor consent services case number that was issued to them, create a new CalWIN Identification Number (CWIN),
• Create the individual's own case number
• ALWAYS use the district office address, and
• NEVER use the individual's Social Security Number.

Note: When a Minor Consent individual applies for minor consent services and is issued a Minor Consent case number, the system will assign Person Number 01 to the individual. It is no longer necessary to assign Person Number 55 to an individual in or to identify them as a minor consent individual.